Many people require the use of emails in their daily lives, whether it’s for business purposes (contacting customers and employees, processing orders, etc) or personal purposes (contacting family members, email verifications, online banking statements). But there is always the threat of spam to your email address which can be a major problem to your security. These are always unpredictable as some may just be harmless mail except they just take up space with unwanted advertisements while some may attempt to download or trick you into downloading a variety of unwanted programs, viruses and malware. Here are some steps for identifying and dealing with these types of emails…

 

Avoid publicly posting your email

The main way spammers manage to gather emails is by running programs over the internet to search sites, such as forums, for any displayed email addresses on there. They then add this info to their increasing list of spam victims and proceed to continuously spam those emails. So the best way to avoid this method is to not just give out your email sparingly online or sign up to stuff using the same email. Always use a throwaway email for sign-ups, especially if you’re just trying something out or won’t be using that account or program for a long time.

 

Have multiple email addresses

This way, similarly to the throwaway emails, you can designate various roles to your emails such as having one for communicating for business, one for personal use and another for signups and other things that are most likely to get the account spammed. This way, even if that last account does get spammed up, then it won’t affect your communications with others and if something were to infect that email account then they wouldn’t have an entire collection of your important bank or business details, unlike if you use one email for everything.

 

Always be cautious with emails, look for signs of spam

With spam emails, there will always be a way to identify it as spam either through common sense or dodgy looking emails or links. It always helps to compare the email with and existing legitimate email from the same company you think the spam is pretending to imitate, as any obvious differences will become apparent.  Some email clients such as Outlook can recognise if an email seems like spam and puts it into the spam folder. Never, ever under any circumstance open any email automatically marked as spam or that you suspect could be spam. A lot of spam emails will instantly activate the moment you open the email so even if you just click it to check if it really is spam, it could have just downloaded a virus to your computer. Also, never click links or buy products from websites listed in the spam email, many of them like to pretend to be legitimate companies and may ask you to randomly change your password for a made-up reason, then lead you to a fake site which records your details as soon as you put them in. For this you should always use a URL checker to identify if the link is legitimate or not. Overall, you should always be cautious of any email which details changing your details, password, buying product or any unexpected fees as they all could potential be misleading you.

 

Security and getting rid of spam

When attempting to delete spam, always make sure your computer security (antivirus, anti-malware and firewall) is turned on and you have a good quality antivirus of some description just in case. That way if you accidentally click on some spam while deleting it, then you have a wall that may just save your computer from a terrible situation. Once you’ve successfully deleted the spam with no problems then you should empty the deleted items folder to completely get rid of it, then perhaps have a quick virus scan for good measure.

If you need a top-quality professional anti-virus program then check out our ‘Anti-virus and Internet Security’ page here for our amazing deals on ESET Antivirus to keep you computers and networks protected. Likewise, if you’re interested in purchasing the latest Outlook email client software for your home or business as well as Word, Excel and PowerPoint, then check out the ‘Business Email/Office 365 page’ and contact us if you’re interested in purchasing for your business or home.